Start with the purpose
Explain what the project is meant to achieve. A household growing space, a community garden and a commercial requirement can call for different conversations, even if their dimensions look similar.
State who will use the space, what is already in place and what decision you need to make next.
Measure what is actually available
Record the length and width in a consistent unit. Distinguish the overall plot from the area available after boundaries, access routes and other constraints.
The website planner models a rectangle with uniform beds and paths. If your site is irregular, treat it as a simplified comparison and keep a separate note of the areas it does not represent.
Describe the site in plain language
Share the general location and what you know about access, light, water availability and existing use. Record observations rather than turning them into an unverified diagnosis.
A location-specific planting decision may need local expertise. A geometric layout alone cannot determine crop suitability, soil preparation or irrigation needs.
Keep unknowns visible
A useful brief can say “not yet measured” or “to be confirmed”. That is more informative than a precise number based on a guess.
List the questions that need resolving, who can help answer them and any timing constraints. Share only the information needed for an initial conversation.
Put the starting point on one page.
Use the planner to compare dimensions and create a text brief you can review, download or send with your enquiry.
Create a project brief